Frequently Asked Questions

Haipe Studio specializes in business process automation, including workflow optimization, system integration, custom automation development, and automation consulting. We help businesses of all sizes implement intelligent automation solutions that reduce manual work, improve efficiency, and enable scalability.

We work with businesses across all industries and sizes, from solopreneurs and small teams (2-10 people) to medium-sized organizations (50-200 employees). Our solutions are particularly effective for service-based businesses, agencies, consulting firms, e-commerce operations, and SaaS companies looking to scale efficiently.

While we work across industries, we have particular expertise in professional services, marketing agencies, consulting firms, e-commerce, SaaS businesses, real estate, healthcare administration, and educational services. The principles of effective automation apply broadly, but industry experience helps us identify specific opportunities unique to your sector.

Start with a free 30-minute consultation where we discuss your current challenges, manual processes, and automation goals. We’ll identify 2-3 quick wins and provide an overview of potential impact. If it’s a good fit, we’ll conduct a detailed audit and provide a comprehensive proposal with timeline and investment details.

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Implementation timelines vary based on project scope. Simple automations can be deployed in 1-2 weeks, while comprehensive automation strategies typically take 1-3 months. We follow a phased approach: quick wins in the first 30 days, enhanced automation by day 60, and full optimization by day 90.

We follow a proven four-phase approach: 1) Discovery and audit (identify opportunities and pain points), 2) Design and planning (create automation architecture), 3) Implementation (build and test solutions), 4) Training and optimization (ensure adoption and refine performance). This methodology minimizes disruption while maximizing results.

No technical knowledge is required. We handle all technical implementation and provide comprehensive training for your team. Our solutions are designed for business users, not developers. We focus on no-code and low-code platforms that your team can manage independently after implementation.

Yes. We specialize in connecting disparate systems to work together seamlessly. Whether you use CRM, accounting software, project management tools, or industry-specific platforms, we can typically integrate them through APIs, native integrations, or automation platforms. We conduct a systems audit during discovery to map integration requirements.

We work with industry-leading platforms including Zapier, Make (Integromat), HubSpot, Salesforce, Microsoft Power Automate, Airtable, Notion, Google Workspace, Slack, and many others. We select tools based on your specific needs, existing systems, and budget rather than pushing specific vendors.

We follow industry best practices for data security, including encrypted connections, secure authentication methods, minimal data access permissions, and compliance with GDPR and other relevant regulations. We work within your existing security frameworks and can sign NDAs and data processing agreements as needed.

No technical knowledge is required. We handle all technical implementation and provide comprehensive training for your team. Our solutions are designed for business users, not developers. We focus on no-code and low-code platforms that your team can manage independently after implementation.

Yes. We specialize in connecting disparate systems to work together seamlessly. Whether you use CRM, accounting software, project management tools, or industry-specific platforms, we can typically integrate them through APIs, native integrations, or automation platforms. We conduct a systems audit during discovery to map integration requirements.

Project costs vary based on scope and complexity. Simple automation projects start around $2,000-5,000. Comprehensive automation strategies for small teams typically range from $8,000-20,000. Monthly retainers for ongoing optimization and support start at $1,500/month. We provide detailed quotes after understanding your specific needs during a free consultation.

Most clients see ROI within 2-4 months. Typical results include 30-50% reduction in administrative time, 40-60% faster process completion, 25-50% improvement in customer response times, and 20-40% increase in team capacity without additional hiring. Exact ROI depends on current processes and implementation scope.

After implementation, we provide documentation, training videos, and team onboarding sessions. We offer 30 days of post-implementation support for adjustments and questions. Many clients continue with monthly support retainers for ongoing optimization, troubleshooting, and expansion of automation capabilities as their needs evolve.

Yes. All projects include comprehensive training tailored to your team’s technical level. Training covers system usage, troubleshooting common issues, making basic adjustments, and understanding when to seek support. We provide recorded sessions, written documentation, and follow-up Q&A sessions to ensure successful adoption.

Yes. We offer flexible support options including monthly retainers, on-demand hourly support, and annual maintenance packages. Support includes troubleshooting, system updates, optimization recommendations, and expansion of automation capabilities. Many clients start with implementation projects and continue with ongoing support as their needs grow.

Automation systems should be flexible. We build solutions that can be adjusted as your business evolves. During implementation, we train your team on basic modifications so you can make simple changes independently. For significant process changes, we offer support packages to adapt your automation infrastructure accordingly.