How a Growing Tech Studio Scaled Recruitment with End-to-End Automation
Reducing hiring time by 89% and scaling capacity 5× without adding HR staff.
The Problem
Recruitment at Breaking Point
“Our hiring process was a bottleneck. We couldn’t grow the team without drowning HR in repetitive admin.”
Scaling Recruitment Without Burnout
The studio was growing fast, but recruitment couldn’t keep up. Every candidate required:
- 45+ minutes of manual processing
- Data copied across forms, spreadsheets, and emails
- No real-time visibility into hiring stages
- Slow responses, leading to high candidate dropouts
This made the business overly dependent on HR staff, slowed down hiring decisions, and limited the company’s ability to scale its team effectively.
Automated Profitability Monitoring System
Haipe integrated time tracking, invoicing, and project management into one seamless reporting workflow.
Candidate Data Extraction
Automatically parses candidate information from forms and CVs.
Smart Task Creation
Generates ClickUp tasks with priorities for recruiters.
Recruitment Dashboard
Provides real-time visibility of candidate status in one place.
Automated Communication
Sends personalized updates at every hiring stage.
The Results:
From Bottleneck to Breakthrough
The impact was immediate and measurable:
Faster Processing Time
45 minutes to under 5 minutes per candidate
Operational Capacity
20 → 100+ candidates/month without more HR staff
Monthly Savings
Reclaimed productive time from HR tasks.
Fewer Dropouts
Reduced candidate dropout during screening with faster responses.
“Haipe transformed our hiring process from a major bottleneck into a strategic advantage. The system didn’t just save time—it actually improved candidate experience and responsiveness.”
Recruit Smarter,
Scale Faster
The Recruitment Revolution story proves Haipe’s promise: From Chaos to Flow.
With automation in place, the studio accelerated hiring, scaled capacity 5×, and turned recruitment into a strategic advantage.
The journey doesn’t stop here — the next chapter is about extending automation across more HR processes, unlocking greater efficiency, and scaling smarter.
Ready to scale your hiring without scaling HR costs?
Book a free automation audit with Haipe — and discover the invisible systems that deliver visible results.