How Kilford Studios Scaled WooCommerce with Invisible Automation
Automating operations, reducing errors, and doubling capacity without adding staff.
The Problem
Nick’s Daily Bottleneck
“I want to be free from daily operations and create a system where new hires could onboard quickly with fewer errors.”
Scaling Creativity Without Chaos
Kilford Studios was thriving creatively but struggling operationally. Every order required:
- Manual validation of orders (payment status, delivery type).
- Checking delivery type (delivery, walk-up, pick-up).
- Image preparation (crop, resize) before production.
- Extra oversight from Nick to ensure nothing slipped through the cracks.
This made the business heavily dependent on Nick’s involvement, slowed onboarding for new hires, and limited scalability.
Invisible Automation with n8n + WooCommerce API
Haipe designed a seamless automation ecosystem that transformed WooCommerce into a real-time production engine. Using n8n, WooCommerce API, and ClickUp API, the system now:
Instant Order Validation
Automatically checks delivery type and payment status.
Configurator Integration
Custom data flows directly into production.
Automated Client Communication
Keeps clients informed clearly and consistently.
Fast Image Processing
Prepares images for production in seconds.
The Results:
From Chaos to Flow
The impact was immediate and measurable:
Faster Processing Time
Orders move into production almost instantly
Fewer Human Errors
Manual errors reduced, especially with custom order
Operational Capacity
Expanded operations without hiring new staff
Error-Free Onboarding
New hires adapt to an already fine-tuned system
“Haipe removed me from the daily bottleneck. The system now handles what only I used to control, and new hires step into a smooth process. It gave me time back to focus on growth. The next step: build even more automations to make the business run smarter.”
Freedom to Scale Smarter
The Kilford Studios story is proof of Haipe’s promise: From Chaos to Flow.
With automation in place, Nick has reclaimed his time, doubled capacity, and prepared his business for the future.
The journey doesn’t stop here — the next chapter is about expanding automation even further, unlocking more freedom, and scaling smarter.
Ready to see how automation can transform your
operations?
Book a free automation audit with Haipe — and discover the invisible systems that deliver visible results.